Vectr Makes Volunteer Management Magic
Problem
Established in the late 1980s under the Arkansas Department of Parks, Heritage and Tourism, The Keep Arkansas Beautiful Commission focuses on statewide litter prevention and recycling. Through education, community engagement, and collaboration with educators, they promote civic pride and a clean, green environment, ensuring a sustainable future for Arkansas.
The Keep Arkansas Beautiful Commission sought to revolutionize its volunteer management approach through the integration of a cutting-edge SaaS solution. While they were eager to embrace technological advancements, they were adamant about maintaining the solution’s conformity to industry standards while tailoring it to their unique operational requirements.
What We Did
To assist in this revolution, Vectr Solutions leveraged their expert Salesforce team to drive transformative change with the mission to craft a tailored Salesforce solution that seamlessly aligned with the Commission’s multifaceted needs.
Core Capabilities Include:
- Migrated the volunteer management system from fragmented spreadsheets into one centralized hub
- Integrated Jotform hosted on the KAB website to automate volunteer event submissions
- Built automated inventory tracking with real-time counts and supplier reorder alerts.
- Implemented a calendar integration to automatically sync Salesforce events to the public website. removing manual website maintenance
- Automated approval email workflows and comprehensive Event Wrap-Up Reports
Outcomes
The Keep Arkansas Beautiful Commission experienced swift and tangible benefits upon the launch of Vectr Solutions’ two-phase implementation. With the centralization feature at its core, outcomes include:
- Saving Time & Enhancing Visibility: Automated web signups and public calendar syncs to eliminate manual website updates and boost community engagement.
- Data-Driven Decision Making: Established a one-stop shop for Event Wrap-Up Reports to accurately measure volunteer impact and the value of contributed products.
- Optimized Supply Management: Replaced cumbersome spreadsheets with real-time inventory tracking and automatic reorder notifications for event supplies.
